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Managed Print Services

Manage your print environment as one connected program.

Revolution Office manages your copier and printer environment as an ongoing program, bringing service, supplies, technology, reporting, lifecycle management and continuous optimization under one accountable partner while giving IT and leadership greater visibility and control.

You govern the environment. We manage it.

Request a No-Cost Assessment See How the Assessment Works

The Principle

You should not have to manage your print environment day to day.

Most organizations end up administering their print environment by default: coordinating service, managing supplies, supporting drivers, reconciling invoices, tracking equipment and responding to problems across locations. That work consumes internal resources without creating strategic value.

Our model separates governance from day-to-day management. You set the standards, approve the strategy and review the results. Revolution Office manages the environment underneath.

  • You govern: standards, budget, policy and priorities
  • We manage: service, supplies, technology, lifecycle, monitoring, reporting and optimization
  • One accountable partner. Ongoing visibility. Continuous improvement.
Client team reviewing print environment documentation

How Managed Print Works

A continuous process, not a one-time equipment decision.

  1. Stage 01

    Assess

    Document the current environment, including devices, costs, utilization, agreements, service performance, workflows and business requirements.

  2. Stage 02

    Design

    Build a right-sized future state around measured demand, business requirements, security and standardization.

  3. Stage 03

    Implement

    Manage technology deployment, existing agreements, configuration, network requirements, training and transition.

  4. Stage 04

    Manage

    Coordinate service, supplies, monitoring, reporting and the day-to-day administration of the print environment.

  5. Stage 05

    Optimize

    Continuously review performance, utilization, cost and changing business requirements so the environment evolves with the organization.

The process doesn’t end at implementation. The environment is continuously measured and optimized as your organization changes.

The loop is the product. Managed Print Services isn’t a one-time equipment decision. Performance, utilization and cost are continuously reviewed so the environment keeps matching the organization instead of the day the agreement was signed.

The First Step

Every program starts with the assessment, never a quote.

Before we recommend equipment or make changes, we document the environment you have today: devices, costs, utilization, agreements, service, supplies and business requirements. The result is a data-backed view of your current state and a future-state recommendation built around what the organization actually needs.

  • No cost
  • No obligation
  • You keep the analysis
See How the Assessment Works
The assessment analysis handed across a conference table

Scope

One program for the entire print environment.

Revolution Office brings the technology, service, supplies, monitoring, reporting and ongoing management of the environment together under one coordinated program.

Fleet optimization

Right-size and standardize the fleet against actual measured demand, not against what a vendor wanted to place.

Print management & security

PaperCut and PrinterLogic deployments: secure release, user authentication, departmental accountability, audit trails.

Automated monitoring & supply management

Compatible devices report meter, supply and status data, so toner is replenished on consumption and certain issues can be identified earlier.

National service & support

Centralized service coordination and accountability across every location in the program.

Governance & reporting

Cost centers, chargeback, sustainability reporting and quarterly reviews leadership can act on.

Document workflow & automation

Capture, content management, routing and approvals that replace repetitive manual steps with structured digital workflows.

Before & After

What actually changes

before

Managing it yourself

  • Costs split across vendors, departments and invoices
  • Devices added ad hoc with no standard or lifecycle
  • Service coordinated internally across multiple vendors and agreements
  • Toner ordered reactively, often at retail
  • Print excluded from your security posture
  • The environment reviewed once, at signing

after

Governing it with Revolution Office

  • One consolidated cost model, reviewed quarterly
  • A standardized fleet sized to measured demand
  • One dispatch line with a single accountable owner
  • Automated replenishment before devices run dry
  • Secure release and authentication at every device
  • Continuous right-sizing as the organization changes

Accountability you can measure.

Managed Print Services should come with clear expectations for performance, service and ongoing management. Our program establishes measurable standards and reports performance back to you over time.

  • 95% Uptime Guarantee

    Monitored at the device and reported to you quarterly.

  • Four-Hour Average Response Time

    Across every location on the program.

  • Total Satisfaction Guarantee

    We stand behind the technology, service and support we provide and work to make it right when agreed expectations are not met.

  • Automated Dispatch and Replenishment

    Devices raise their own tickets and order their own supplies before they run out.

  • One Named Account Owner

    A person, not a queue, with direct access to leadership.

  • Quarterly Business Review

    Cost per page by site, utilization against rated volume, and the next right-sizing recommendation.

What The Program Delivers

Measured results across real client environments.

Health & Human Services

Pacific Clinics

A 63% cost reduction across a multi-site clinic network.

63%cost reduction $875,000saved

Read the story (PDF)

Nonprofit

Hillsides

A 45% cost reduction with contracts consolidated and reporting restored.

45%cost reduction $500,000saved

Read the story (PDF)

Nonprofit

Center Theatre Group

Print-related IT tickets reduced from 20+ per month to 1–2.

20+ → 1–2print-related IT tickets a month

Read the story (PDF)

Professional Services

Armanino

93 devices, 14 locations and 19 agreements brought into one coordinated strategy.

93devices 19agreements in the original environment

Revolution Office performed an extremely detailed assessment of our current devices and needs, which led to a very thoughtful proposal and solution. We were surprised at the amount of the savings, compared to the manufacturer’s quote.

John Petersen, Chief Information Officer · Heffernan Insurance Brokers, Eleven offices, a twenty-five machine fleet replaced, $210,000 over the term.

See More Success Stories

Common Questions

What leadership usually asks

How is Managed Print Services priced?

Pricing depends on the equipment, print volumes, service requirements and scope of the environment. The assessment establishes what you are spending today and creates a comparable future-state cost model so you can evaluate the economics using your actual environment rather than a generic benchmark.

Do we have to replace all of our equipment?

No. The assessment frequently finds devices worth keeping. The future-state design is built around what actually serves your volume and workflow, which often means fewer devices rather than newer ones everywhere.

We’re mid-lease. Does that rule us out?

No. Existing lease obligations are evaluated as part of the assessment and transition strategy. We model the economics so you can see whether making a change before the current lease expires makes financial sense.

What happens after implementation?

Monitoring and supply replenishment run automatically, service is centrally coordinated, and you get quarterly business reviews with real fleet analytics so the environment keeps getting optimized.

Can you support all of our locations?

Yes. We support multi-location organizations nationally on one agreement with centralized service coordination and accountability across every location in the program.

The First Step

Find out what your print environment actually costs.

Start with a no-cost Managed Print Assessment. We’ll document your current environment, identify opportunities for improvement, and show you what a better-managed future state could look like.

  • No cost
  • No obligation
  • You keep the analysis