--- title: Print Fleet Optimization & Management | Revolution Office description: Right-size, standardize and continuously optimize your copier and printer fleet using actual utilization, cost and performance data. image: https://www.revolutionoffice.com/hubfs/revolution-office/photos-v2/case-header-generic.jpg --- [Skip to content](https://www.revolutionoffice.com/solutions/fleet-optimization#main) Existing customer?[Place a Service Call/Order Supplies](https://www.revolutionoffice.com/service?hsLang=en) [![Revolution Office. 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A Managed Print Company](https://www.revolutionoffice.com/hs-fs/hubfs/revolution-office/brand/logo-kit/png-lockup/revolution-office-dark-2x.png?width=230&height=57&name=revolution-office-dark-2x.png) Close About [About Revolution Office](https://www.revolutionoffice.com/about?hsLang=en)[Contact](https://www.revolutionoffice.com/contact?hsLang=en)[Service & Supplies](https://www.revolutionoffice.com/service?hsLang=en) Managed Print Services [Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en)[The Assessment](https://www.revolutionoffice.com/assessment?hsLang=en) Solutions [Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en)[Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en)[Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en)[National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en)[Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en)[Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Industries [Industries Overview](https://www.revolutionoffice.com/industries?hsLang=en)Select Industries With Deep Experience[Automotive](https://www.revolutionoffice.com/industries/automotive?hsLang=en)[Colleges / Universities](https://www.revolutionoffice.com/industries/colleges-universities?hsLang=en)[Grocery Stores](https://www.revolutionoffice.com/industries/grocery-stores?hsLang=en)[Health & Human Services](https://www.revolutionoffice.com/industries/healthcare?hsLang=en)[Insurance](https://www.revolutionoffice.com/industries/insurance?hsLang=en)[K–12 Schools](https://www.revolutionoffice.com/industries/independent-schools?hsLang=en)[Nonprofit](https://www.revolutionoffice.com/industries/nonprofits?hsLang=en)[Professional Services](https://www.revolutionoffice.com/industries/professional-services?hsLang=en)[Technology](https://www.revolutionoffice.com/industries/technology?hsLang=en)[Don’t see your industry? We work across industries. →](https://www.revolutionoffice.com/industries?hsLang=en) [Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en) [Partnerships](https://www.revolutionoffice.com/partners?hsLang=en)[ACSI](https://www.revolutionoffice.com/partners/acsi?hsLang=en)[ATLIS](https://www.revolutionoffice.com/partners/atlis?hsLang=en)[Cal-ISBOA](https://www.revolutionoffice.com/partners/cal-isboa?hsLang=en)[CNCDA](https://www.revolutionoffice.com/partners/cncda?hsLang=en)[Engel & Völkers](https://www.revolutionoffice.com/partners/engel-volkers?hsLang=en)[MISBO](https://www.revolutionoffice.com/partners/misbo?hsLang=en)[PAISBOA](https://www.revolutionoffice.com/partners/paisboa?hsLang=en)[Tekion](https://www.revolutionoffice.com/partners/tekion?hsLang=en)[URJ](https://www.revolutionoffice.com/partners/urj?hsLang=en) [Request a No-Cost Assessment](https://www.revolutionoffice.com/assessment#request) [Place a Service Call/Order Supplies](https://www.revolutionoffice.com/service?hsLang=en) [800-941-9248](tel:+18009419248) Fleet Optimization # The right devices, in the right places, for the right reasons. Print environments evolve over time as locations, departments, technology and business requirements change. Fleet Optimization uses actual utilization, cost, performance and workflow data to determine what should stay, what should move, what should be replaced, and what may no longer be needed. The goal isn’t simply fewer devices. It’s a better-designed fleet. [Request a No-Cost Assessment](https://www.revolutionoffice.com/solutions/fleet-optimization#request) [Explore Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en) What We Find ## Most print environments weren’t designed as one environment. 01 ### Utilization imbalances Some devices are overworked while others are barely used. Volumes and business requirements change over time, but equipment often stays where it was originally installed. 02 ### Too many models and configurations Device variety creates unnecessary complexity. Too many models can mean more supplies, drivers, service requirements, training and administrative overhead. [Explore Automated Monitoring & Supply Management →](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en) 03 ### Aging, unmanaged or redundant equipment Devices accumulate outside a coordinated lifecycle strategy. Desktop printers, aging equipment and redundant devices can increase operating costs, service requirements and security exposure. [Explore Print Management & Security →](https://www.revolutionoffice.com/solutions/print-security?hsLang=en) 04 ### Limited fleet visibility Leadership often lacks a complete view of what it has and how effectively it is being used. Without reliable inventory, utilization, cost and performance data, it is difficult to make informed fleet decisions. [See How the Assessment Works →](https://www.revolutionoffice.com/assessment?hsLang=en) The Future State ## A fleet designed around how your organization actually works. Using the findings from the Managed Print Assessment, Revolution Office develops a future-state fleet based on measured utilization, workflow, reliability, business requirements and total cost. Equipment is retained, relocated, consolidated, standardized or replaced based on what the data supports. Found **192 devices** Added over years, by different people, for different reasons Assessment Designed **158 devices** Right-sized against measured demand and standardized - Producing nothing - In the designed fleet | Devices producing nothing | 6 | | --- | --- | From a real Revolution Office assessment workbook, anonymized: 192 devices found, 23 models and 3 service vendors; the designed state of 158 devices, 4 models and 1 vendor is modeled. ### Right-sized capacity Based on measured volume and actual requirements. ### Standardized technology Where standardization improves support, supplies and user experience. ### Intentional placement Device placement considers workflow, accessibility, utilization and the requirements of each workgroup. ### Lifecycle planning Based on age, reliability, utilization and changing requirements. ### Existing equipment retained When it continues to make operational and financial sense. What You Get ## A documented plan for a better-performing fleet. ### Right-sized fleet design A device-by-device future state based on measured utilization, workflow and business requirements. ### Technology standardization A more consistent equipment strategy designed to simplify supplies, drivers, service and user support. [Explore National Service & Support →](https://www.revolutionoffice.com/solutions/national-service?hsLang=en) ### Consolidation & placement plan A documented view of what should stay, move, be consolidated or be replaced, and the operational and financial impact of those changes. ### Lifecycle strategy A plan for managing equipment over time based on utilization, age, reliability, performance and changing business requirements. Continuous Optimization ## The fleet should change when your organization changes. Headcount changes. Locations open and close. Print volumes shift. Equipment ages. Workflows evolve. A fleet that was properly designed three years ago may no longer be the right fleet today. As part of a Managed Print Services program, Revolution Office continues to review utilization, performance, cost and lifecycle data so the environment can be adjusted as business requirements change. 1. 01 Stage 01 ### Utilization Review utilization and volume trends. 2. 02 Stage 02 ### Capacity Identify changing capacity requirements. 3. 03 Stage 03 ### Lifecycle Monitor device age and reliability. 4. 04 Stage 04 ### Placement Evaluate opportunities for consolidation or relocation. 5. 05 Stage 05 ### Review Review performance through ongoing reporting and quarterly business reviews. Continuous, as the organization changes [Explore Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en) Fleet Optimization In Practice Mossy Automotive · Automotive dealer group · 588 devices across the organization ## What the data can reveal, and what a better-designed fleet can look like. The assessment documented a highly fragmented environment. Revolution Office designed a future state supporting 528 devices, with 49 devices removed and targeted replacement of 19 copiers and 155 desktop devices, rather than simply replacing the entire fleet. - **588 → 528**Devices, found to supported future state - **134**Models, across 8 brands - **85**Billed but not onsite or in use - **49**Devices removed What we found - 588 total print devices - 134 different models across 8 brands - 85 devices billed but not onsite or in use - 71 devices not in use, broken or requiring service - 101 devices approaching 10 years old or out of support - 30 devices averaging one page per day or less What we recommended - A supported future state of 528 devices - 49 devices removed - Targeted replacement of 19 copiers - Targeted replacement of 155 desktop devices - The rest of the fleet kept where it still does the job Independent school · 2 campuses ### Harvard-Westlake Aging, decentralized equipment, manual consumables, multiple service providers and limited reporting, moved to a standardized, managed future state with PaperCut, automated toner and centralized service. **192**devices **2**campuses Professional services · 14 locations ### Armanino 93 devices across 14 locations and 19 separate lease and service agreements, evaluated and brought into one coordinated print strategy. **93**devices **19**agreements People Assisting The Homeless · 19 locations ### PATH 45 copiers under 29 separate leases across 19 locations, consolidated from fragmented agreements into one managed environment. **45**copiers **29**leases Client Results ## What better-managed print environments deliver. Organizations typically save 20–50% on their copier and printer environments with Revolution Office, even when they’re in the middle of an existing lease. Health & Human Services · 40+ locations, 300+ devices ### Pacific Clinics “Revolution Office was the clear winner of our RFP process. They delivered on all our key objectives of cost savings, contract flexibility, cash flow, product quality, and service guarantees.” Shawn Aminian, VP Information Technology **$875,000**saved **63%**cost reduction [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Pacific%20Clinics.pdf?hsLang=en) Nonprofit ### Hillsides “Revolution Office consolidated all of our leases into a single convenient agreement that saved us nearly $500k.” Tom Foster, Director of Technology Services **$500,000**saved **45%**cost reduction [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Hillsides.pdf?hsLang=en) Nonprofit · 35 locations ### Children’s Institute “Their equipment and service is first class, and they have made a very meaningful financial impact on our organization.” Gene Straub, EVP, CFO & COO **$480,000**saved over five years [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Childrens%20Institute.pdf?hsLang=en) [See More Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en) Common Questions ## Fleet optimization questions Does fleet optimization always mean fewer devices? No. The objective is to create the right fleet for the organization. Depending on utilization, workflow and business requirements, that may mean consolidating devices, relocating equipment, replacing aging technology, adding capacity in specific areas, or keeping equipment that is already performing well. Will employees have to walk farther to print? Not necessarily. Device placement considers utilization, workflow, accessibility and the requirements of each workgroup. The objective is to eliminate unnecessary equipment without creating an environment that is inconvenient or inefficient for employees. Do we have to replace the equipment we already own or lease? No. Existing equipment is evaluated as part of the assessment. If a device continues to meet operational, financial and security requirements, the recommendation may be to keep it. Existing lease obligations are also evaluated as part of the future-state and transition strategy. Which manufacturers do you work with? Revolution Office is not tied to a single manufacturer’s product line. We evaluate technology based on the requirements of the environment, which gives us the flexibility to recommend the equipment that fits, or to recommend keeping equipment you already have. What does the Managed Print Assessment cost? Nothing. The Managed Print Assessment is provided at no cost and without obligation. You receive the analysis and future-state recommendations whether or not you choose to move forward with Revolution Office. Start With the Data ## Fleet optimization starts with understanding the fleet you have today. Our no-cost Managed Print Assessment documents your current environment, identifies opportunities for improvement, and shows what a better-designed future state could look like. - No cost - No obligation - You keep the analysis ![Revolution Office. A Managed Print Company](https://www.revolutionoffice.com/hs-fs/hubfs/revolution-office/brand/logo-kit/png-lockup/revolution-office-dark-2x.png?width=230&height=57&name=revolution-office-dark-2x.png) National managed print and office technology. We assess, design, implement and continuously optimize print environments for multi-location organizations. [800-941-9248](tel:+18009419248) · Headquarters: 9043 Lurline Avenue, Chatsworth, CA 91311 Solutions [Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en)[Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en)[Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en)[Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en)[National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en)[Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en)[Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Industries [Automotive](https://www.revolutionoffice.com/industries/automotive?hsLang=en)[Colleges / Universities](https://www.revolutionoffice.com/industries/colleges-universities?hsLang=en)[Grocery Stores](https://www.revolutionoffice.com/industries/grocery-stores?hsLang=en)[Health & Human Services](https://www.revolutionoffice.com/industries/healthcare?hsLang=en)[Insurance](https://www.revolutionoffice.com/industries/insurance?hsLang=en)[K–12 Schools](https://www.revolutionoffice.com/industries/independent-schools?hsLang=en)[Nonprofit](https://www.revolutionoffice.com/industries/nonprofits?hsLang=en)[Professional Services](https://www.revolutionoffice.com/industries/professional-services?hsLang=en)[Technology](https://www.revolutionoffice.com/industries/technology?hsLang=en) Company [Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en)[Contact](https://www.revolutionoffice.com/contact?hsLang=en)[Place a Service Call](https://www.revolutionoffice.com/service?hsLang=en) Partnerships [ACSI](https://www.revolutionoffice.com/partners/acsi?hsLang=en)[ATLIS](https://www.revolutionoffice.com/partners/atlis?hsLang=en)[Cal-ISBOA](https://www.revolutionoffice.com/partners/cal-isboa?hsLang=en)[CNCDA](https://www.revolutionoffice.com/partners/cncda?hsLang=en)[Engel & Völkers](https://www.revolutionoffice.com/partners/engel-volkers?hsLang=en)[MISBO](https://www.revolutionoffice.com/partners/misbo?hsLang=en)[PAISBOA](https://www.revolutionoffice.com/partners/paisboa?hsLang=en)[Tekion](https://www.revolutionoffice.com/partners/tekion?hsLang=en)[URJ](https://www.revolutionoffice.com/partners/urj?hsLang=en) © 2026 Revolution Office · Inc. 5000 honoree 2022–2026 [Privacy Policy](https://www.revolutionoffice.com/legal#privacy)[Terms of Use](https://www.revolutionoffice.com/legal#terms) ```json { "@context" : "https://schema.org", "@id" : "https://www.revolutionoffice.com/#organization", "@type" : [ "Organization", "ProfessionalService" ], "address" : { "@type" : "PostalAddress", "addressCountry" : "US", "addressLocality" : "Chatsworth", "addressRegion" : "CA", "postalCode" : "91311", "streetAddress" : "9043 Lurline Avenue" }, "areaServed" : "US", "award" : [ "Inc. 5000 Fastest-Growing Private Companies 2022", "Inc. 5000 Fastest-Growing Private Companies 2023", "Inc. 5000 Fastest-Growing Private Companies 2024", "Inc. 5000 Fastest-Growing Private Companies 2025" ], "contactPoint" : [ { "@type" : "ContactPoint", "areaServed" : "US", "availableLanguage" : "English", "contactType" : "sales", "email" : "info@revolutionoffice.com", "telephone" : "+1-800-941-9248" } ], "description" : "National managed print services and office technology partner. 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