Managed Print Assessment
You may know what your copier lease costs. Most organizations don’t know what their entire print environment costs, or how effectively it is operating. Our no-cost Managed Print Assessment documents the devices, costs, utilization, service, supplies and risks across your environment and shows you what should change.
No cost · 2–4 weeks · the analysis is yours
Walk The Building
Every assessment includes a physical review of the environment. Explore examples of what we can uncover, and how the future-state design addresses it.
01Copier room
The departmental copier runs at a fraction of its rated volume while the desktop printers around it carry the real load at many times the page cost. Utilization analysis puts the right device where the volume is.
192 → 158 devices after one school assessment
Fleet optimization02A desk printer
The same organization pays $0.0126 and $0.2175 a page depending only on which desk the device sits on. Seventeen times the best rate, on a printer that was bought because someone wanted one.
17× spread between cheapest and dearest page
See what we document03Supply closet
Cartridges ordered by whoever runs out first, priced at retail and sitting on shelves. Supplies on a managed program ship on threshold, labeled for the device, inside the per-page rate.
20–50% below true cost, measured
Automated monitoring & supply management04Front office and records
Student or patient records printed to a shared device and collected later, if at all. Secure release holds every job until a badge or PIN is presented, and uncollected jobs are deleted rather than printed.
0 pages waiting in a tray after cutover
Print security05IT closet
Drivers, queues, jams, toner, meter reads: a stream of tickets landing on a team that was never hired for print. Devices report their own faults and supplies; dispatch is ours.
20+ → 1–2 monthly print tickets, Center Theatre Group
Managed print services06Business office
Leases and service contracts inherited office by office, renewal by renewal. Nobody can say what print costs. One agreement, one renewal date, one invoice, with remaining obligations covered where the numbers support it.
19 agreements in the original environment, Armanino LLP, $817,000 saved
Read the Armanino success story (PDF)07The second campus
Sites in other cities usually mean other vendors and other escalation paths. Every location rides on one agreement with a four-hour average response time, dispatched centrally and reviewed quarterly.
35 sites on one agreement, Children’s Institute
National service×Desk printer
A personal inkjet, 400 pages a month, at the highest rate in the building.
×Desk printer
A second desktop laser in the same open office, six feet from the first.
×Hallway printer
Producing nothing for three months, still on a service contract.
The Handover
The findings presentation brings IT, finance and leadership around the same set of facts: what you have, what it costs, what we found, and what we recommend changing. The current-state analysis and future-state recommendation are yours to keep regardless of what you decide to do next.
