--- title: Managed Print Services for Insurance Companies | Revolution Office description: Managed Print Services for insurance organizations that centralize multi-office fleet management, improve print security, simplify service and reduce vendor complexity. image: https://www.revolutionoffice.com/hubfs/revolution-office/photos/faq.webp --- [Skip to content](https://www.revolutionoffice.com/industries/insurance#main) Existing customer?[Place a Service Call/Order Supplies](https://www.revolutionoffice.com/service?hsLang=en) [![Revolution Office. A Managed Print Company](https://www.revolutionoffice.com/hs-fs/hubfs/revolution-office/brand/logo-kit/png-lockup/revolution-office-light-2x.png?width=230&height=57&name=revolution-office-light-2x.png)](https://www.revolutionoffice.com/?hsLang=en) About [About Revolution Office](https://www.revolutionoffice.com/about?hsLang=en)[Contact](https://www.revolutionoffice.com/contact?hsLang=en)[Service & Supplies](https://www.revolutionoffice.com/service?hsLang=en) Managed Print Services [Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en)[The Assessment](https://www.revolutionoffice.com/assessment?hsLang=en) Solutions [Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en)[Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en)[Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en)[National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en)[Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en)[Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Industries [Industries Overview](https://www.revolutionoffice.com/industries?hsLang=en)Select Industries With Deep Experience[Automotive](https://www.revolutionoffice.com/industries/automotive?hsLang=en)[Colleges / Universities](https://www.revolutionoffice.com/industries/colleges-universities?hsLang=en)[Grocery Stores](https://www.revolutionoffice.com/industries/grocery-stores?hsLang=en)[Health & Human Services](https://www.revolutionoffice.com/industries/healthcare?hsLang=en)[Insurance](https://www.revolutionoffice.com/industries/insurance?hsLang=en)[K–12 Schools](https://www.revolutionoffice.com/industries/independent-schools?hsLang=en)[Nonprofit](https://www.revolutionoffice.com/industries/nonprofits?hsLang=en)[Professional Services](https://www.revolutionoffice.com/industries/professional-services?hsLang=en)[Technology](https://www.revolutionoffice.com/industries/technology?hsLang=en)[Don’t see your industry? We work across industries. →](https://www.revolutionoffice.com/industries?hsLang=en) [Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en) Partnerships [ACSI](https://www.revolutionoffice.com/partners/acsi?hsLang=en)[ATLIS](https://www.revolutionoffice.com/partners/atlis?hsLang=en)[Cal-ISBOA](https://www.revolutionoffice.com/partners/cal-isboa?hsLang=en)[CNCDA](https://www.revolutionoffice.com/partners/cncda?hsLang=en)[Engel & Völkers](https://www.revolutionoffice.com/partners/engel-volkers?hsLang=en)[MISBO](https://www.revolutionoffice.com/partners/misbo?hsLang=en)[PAISBOA](https://www.revolutionoffice.com/partners/paisboa?hsLang=en)[Tekion](https://www.revolutionoffice.com/partners/tekion?hsLang=en)[URJ](https://www.revolutionoffice.com/partners/urj?hsLang=en) [800-941-9248](tel:+18009419248) [Request a No-Cost Assessment](https://www.revolutionoffice.com/assessment#request) Menu [Request a No-Cost Assessment](https://www.revolutionoffice.com/assessment#request)[Call](tel:+18009419248) ![Revolution Office. A Managed Print Company](https://www.revolutionoffice.com/hs-fs/hubfs/revolution-office/brand/logo-kit/png-lockup/revolution-office-dark-2x.png?width=230&height=57&name=revolution-office-dark-2x.png) Close About [About Revolution Office](https://www.revolutionoffice.com/about?hsLang=en)[Contact](https://www.revolutionoffice.com/contact?hsLang=en)[Service & Supplies](https://www.revolutionoffice.com/service?hsLang=en) Managed Print Services [Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en)[The Assessment](https://www.revolutionoffice.com/assessment?hsLang=en) Solutions [Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en)[Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en)[Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en)[National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en)[Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en)[Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Industries [Industries Overview](https://www.revolutionoffice.com/industries?hsLang=en)Select Industries With Deep Experience[Automotive](https://www.revolutionoffice.com/industries/automotive?hsLang=en)[Colleges / Universities](https://www.revolutionoffice.com/industries/colleges-universities?hsLang=en)[Grocery Stores](https://www.revolutionoffice.com/industries/grocery-stores?hsLang=en)[Health & Human Services](https://www.revolutionoffice.com/industries/healthcare?hsLang=en)[Insurance](https://www.revolutionoffice.com/industries/insurance?hsLang=en)[K–12 Schools](https://www.revolutionoffice.com/industries/independent-schools?hsLang=en)[Nonprofit](https://www.revolutionoffice.com/industries/nonprofits?hsLang=en)[Professional Services](https://www.revolutionoffice.com/industries/professional-services?hsLang=en)[Technology](https://www.revolutionoffice.com/industries/technology?hsLang=en)[Don’t see your industry? We work across industries. →](https://www.revolutionoffice.com/industries?hsLang=en) [Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en) [Partnerships](https://www.revolutionoffice.com/partners?hsLang=en)[ACSI](https://www.revolutionoffice.com/partners/acsi?hsLang=en)[ATLIS](https://www.revolutionoffice.com/partners/atlis?hsLang=en)[Cal-ISBOA](https://www.revolutionoffice.com/partners/cal-isboa?hsLang=en)[CNCDA](https://www.revolutionoffice.com/partners/cncda?hsLang=en)[Engel & Völkers](https://www.revolutionoffice.com/partners/engel-volkers?hsLang=en)[MISBO](https://www.revolutionoffice.com/partners/misbo?hsLang=en)[PAISBOA](https://www.revolutionoffice.com/partners/paisboa?hsLang=en)[Tekion](https://www.revolutionoffice.com/partners/tekion?hsLang=en)[URJ](https://www.revolutionoffice.com/partners/urj?hsLang=en) [Request a No-Cost Assessment](https://www.revolutionoffice.com/assessment#request) [Place a Service Call/Order Supplies](https://www.revolutionoffice.com/service?hsLang=en) [800-941-9248](tel:+18009419248) ![Insurance brokerage office with policy binders and a shared print and scan station](https://www.revolutionoffice.com/hubfs/revolution-office/photos-v3/insurance-office.jpg) Insurance # Bring consistency and visibility across every office. Insurance organizations often operate across multiple offices, departments and acquired locations, with equipment, contracts, service and technology decisions made at different times. Revolution Office helps bring those environments into a more coordinated strategy with greater visibility, consistent support and centralized accountability. One clearer view across the organization. Less vendor complexity. Better control of the print environment. Centralized accountability across locations [Request a No-Cost Assessment](https://www.revolutionoffice.com/industries/insurance#request) [See Insurance Client Results](https://www.revolutionoffice.com/industries/insurance#insurance-results) Documented Insurance Results ## Results from real multi-office insurance environments. 11 offices ### Heffernan Insurance Brokers **$210,000**documented savings [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Heffernan%20Insurance%20Brokers.pdf?hsLang=en) Six offices ### Lockton Pacific **$105,000**documented savings [See More Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en) What We Find ## Why insurance print environments become fragmented. Multi-office insurance organizations can accumulate equipment, agreements and service processes over time as locations open, teams grow and acquisitions are integrated. The result may be an environment that works location by location but is difficult to manage as one organization. 01 ### Location-by-Location Technology Decisions Different offices may operate different device models, contracts and service arrangements based on decisions made at different times. 02 ### Inconsistent Service Experiences Support processes and service performance can vary by office when the environment is managed through multiple providers. 03 ### Sensitive Information at Shared Devices Applications, policy documents, employee information and other confidential materials can move through shared printers and multifunction systems that should be included in the organization’s broader security strategy. 04 ### Volume and Capacity Imbalances Certain offices or departments may experience heavier transactional or seasonal workloads while other equipment remains underutilized. 05 ### Contract and Vendor Complexity Multiple agreements, renewal dates and vendors can make procurement and lifecycle planning unnecessarily difficult. 06 ### Limited Organization-Wide Visibility Leadership may have limited consolidated reporting into utilization, service, costs and fleet performance across locations. Built Around Insurance Operations ## IT, operations, finance and procurement need the same picture. IT - Print infrastructure - Device security - User management - Support burden - Standardization Operations - Office consistency - Device placement - Service performance - Supplies - Location requirements Finance - Total operating cost - Lease obligations - Budget visibility - Financial modeling - Cost reduction Procurement - Vendor consolidation - Contract visibility - Renewal timing - Standard technology - Lifecycle planning [See How the Assessment Works](https://www.revolutionoffice.com/assessment?hsLang=en) What Changes ## A more consistent environment across the organization. ### Centralized Visibility Create a documented view of devices, utilization, agreements, service and cost across offices. ### Standardized Technology Where It Makes Sense Reduce unnecessary variation in equipment, supplies, drivers and support while preserving specialized requirements where necessary. ### Centralized Service Accountability Coordinate service and escalation through one accountable Revolution Office relationship across the managed environment. ### Stronger Print Management & Security Evaluate secure release, user authentication, print policies, reporting and device-security controls based on organizational requirements. ### Less Vendor and Contract Complexity Identify opportunities to consolidate fragmented service relationships and align future equipment lifecycle decisions. ### Better Acquisition Integration Evaluate newly acquired offices against the existing environment so technology and support can be integrated intentionally rather than simply inherited. ### Ongoing Optimization Continue monitoring utilization, service performance, lifecycle and changing location requirements over time. [Explore Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en) Growth & Acquisitions ## New offices don’t have to mean new complexity. When an insurance organization grows through acquisition, the print environment often arrives with its own devices, contracts, service relationships and renewal dates. Revolution Office can document the inherited environment and develop a transition strategy that considers both the existing obligations and the organization’s broader technology standards. 1. 01 Stage 01 ### Assess Document equipment, agreements, utilization and current service. 2. 02 Stage 02 ### Compare Evaluate the acquired environment against the organization’s broader standards and requirements. 3. 03 Stage 03 ### Integrate Develop a transition strategy that considers existing contractual obligations. 4. 04 Stage 04 ### Standardize Move toward a more consistent technology and support model where the economics and business requirements support it. [Explore Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Heffernan in Practice ## Managing a distributed insurance environment. Heffernan Insurance Brokers engaged Revolution Office to assess a distributed environment spanning 11 offices. The resulting strategy addressed the fleet, service model and reporting structure while delivering $210,000 in documented savings. Heffernan’s future-state program addressed 25 devices across 11 offices as part of a broader effort to improve cost, service and consistency. [Read the Heffernan Story](https://www.revolutionoffice.com/hubfs/Success%20Story%20Heffernan%20Insurance%20Brokers.pdf?hsLang=en) - 11 offices in 11 cities - $210,000 documented savings Mid-Contract Flexibility ## A contract date doesn’t always have to determine the technology strategy. Lockton Pacific is a documented example of an insurance organization that evaluated its environment while still in an existing manufacturer agreement. Revolution Office developed a transition strategy that addressed the existing obligations while improving the environment and delivering $105,000 in documented cost reduction. [Explore Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en) - Six offices - $105,000 documented cost reduction - Existing manufacturer agreement considered in the transition strategy Print Management & Security ## Protect sensitive information beyond the desktop. Insurance organizations may print and scan applications, policy documents, claims information, employee records and other confidential materials. Shared print devices should be included in the broader security strategy rather than treated as standalone office equipment. Depending on the environment, controls may include: [Explore Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en) - Secure print release - User authentication - Print policies - Usage reporting - Audit capabilities - Device security settings - Data-storage controls - PaperCut - PrinterLogic Multi-Office Service ## Distributed locations. Centralized accountability. Revolution Office supports multi-location organizations through centralized service coordination, escalation, reporting and account ownership across the managed program, reducing the need for customers to manage separate service relationships office by office. [Explore National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en) ![Several low commercial buildings at golden hour](https://www.revolutionoffice.com/hubfs/revolution-office/photos-v2/sector-multisite.jpg) Less for IT & Operations to Manage ## Routine printer administration shouldn’t be a branch-office responsibility. Automated monitoring, supply replenishment, meter collection and centralized support can reduce the day-to-day work required from local office teams and IT. [Explore Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en) ![Multifunction printer control panel with a status light](https://www.revolutionoffice.com/hubfs/revolution-office/photos-v2/split-monitoring.jpg) Beyond Print ## Insurance processes are document-intensive by nature. Applications, policy documents, client records, forms, approvals and other information often move through multiple people and systems. Revolution Office provides Document Workflow & Automation solutions that can help improve how those documents are captured, routed, approved, stored and retrieved. [Explore Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en) - Document and content management - Automated scan workflows - OCR and indexing - Routing - Approval workflows - Search and retrieval - Digital forms - Role-based access - Integration with supported business applications Insurance Experience ## Insurance organizations that have trusted Revolution Office. Heffernan Insurance Brokers ![Lockton](https://www.revolutionoffice.com/hubfs/revolution-office/brands/profitlogo2.webp) In Their Words ## What insurance clients say. > Revolution Office performed an extremely detailed assessment of our current devices and needs, which led to a very thoughtful proposal and solution. We were surprised at the amount of the savings with Revolution Office, compared to the manufacturer’s quote. John Petersen Chief Information Officer, Heffernan Insurance Brokers > We’ve enjoyed our relationship with the owners and management of Revolution Office. Their team has consistently delivered on their promises and have provided a first-class experience for my associates. Timothy Noonan CEO, Lockton Pacific Common Questions ## Questions insurance organizations ask We are mid-contract. Can we still make a change? Yes. Existing lease and service obligations are documented during the assessment and incorporated into the future-state economics. Depending on the situation, the right strategy may involve an earlier transition, a phased transition or retaining some equipment until the economics support a change. Lockton Pacific is one documented example of an insurance organization that successfully changed its environment while still operating under an existing manufacturer agreement. Can you support multiple offices across different markets? Yes. Revolution Office supports distributed and multi-location environments through centralized service coordination, escalation, reporting and account ownership. Service requirements are established around the customer’s actual locations, equipment and operating needs rather than assuming every office is identical. How do you handle newly acquired offices? We can document the acquired location’s devices, agreements, service structure and requirements and compare them with the organization’s broader print strategy. From there, Revolution Office can recommend whether equipment should be retained, standardized, consolidated or transitioned over time. How do you protect confidential information at shared printers? Print-management and device-security controls can be selected based on the organization’s requirements. Depending on the environment, solutions may include secure release, authentication, print policies, audit/reporting capabilities and device-security controls. Can you help with document workflows in addition to printing? Yes. Revolution Office provides Document Workflow & Automation solutions including document and content management, automated capture and scan workflows, routing, approvals, search and retrieval, digital forms and integration with supported business applications. Which manufacturers do you work with? Revolution Office provides office, production and specialized print technology from manufacturers including Canon, Xerox, Ricoh, HP, Sharp, Kyocera, Brother, Lexmark and KIP. Our broad portfolio allows us to select technology around the requirements of the environment rather than forcing every customer into one product family. Depending on the requirement, solutions can include desktop printers and multifunction devices, A3 and A4 systems, scanners, label printers, production print and finishing equipment, and wide-format technology. The assessment may also recommend keeping equipment you already own when it continues to meet the organization’s operational, financial and security requirements. What does the Managed Print Assessment cost? The Managed Print Assessment is provided at no cost and without obligation. Revolution Office documents the current environment, including devices, utilization, costs, agreements, service, supplies and relevant business requirements, and develops a data-backed current-state analysis and future-state recommendation. You keep the analysis whether or not you choose to move forward with Revolution Office. The First Step ## See the entire print environment across your organization. Start with a no-cost Managed Print Assessment. We’ll document the devices, locations, utilization, costs, agreements and requirements across the environment, identify opportunities for improvement, and show you what a better-managed future state could look like. - No cost - No obligation - You keep the analysis ![Revolution Office. A Managed Print Company](https://www.revolutionoffice.com/hs-fs/hubfs/revolution-office/brand/logo-kit/png-lockup/revolution-office-dark-2x.png?width=230&height=57&name=revolution-office-dark-2x.png) National managed print and office technology. We assess, design, implement and continuously optimize print environments for multi-location organizations. [800-941-9248](tel:+18009419248) · Headquarters: 9043 Lurline Avenue, Chatsworth, CA 91311 Solutions [Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en)[Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en)[Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en)[Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en)[National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en)[Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en)[Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Industries [Automotive](https://www.revolutionoffice.com/industries/automotive?hsLang=en)[Colleges / Universities](https://www.revolutionoffice.com/industries/colleges-universities?hsLang=en)[Grocery Stores](https://www.revolutionoffice.com/industries/grocery-stores?hsLang=en)[Health & Human Services](https://www.revolutionoffice.com/industries/healthcare?hsLang=en)[Insurance](https://www.revolutionoffice.com/industries/insurance?hsLang=en)[K–12 Schools](https://www.revolutionoffice.com/industries/independent-schools?hsLang=en)[Nonprofit](https://www.revolutionoffice.com/industries/nonprofits?hsLang=en)[Professional Services](https://www.revolutionoffice.com/industries/professional-services?hsLang=en)[Technology](https://www.revolutionoffice.com/industries/technology?hsLang=en) Company [Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en)[Contact](https://www.revolutionoffice.com/contact?hsLang=en)[Place a Service Call](https://www.revolutionoffice.com/service?hsLang=en) Partnerships [ACSI](https://www.revolutionoffice.com/partners/acsi?hsLang=en)[ATLIS](https://www.revolutionoffice.com/partners/atlis?hsLang=en)[Cal-ISBOA](https://www.revolutionoffice.com/partners/cal-isboa?hsLang=en)[CNCDA](https://www.revolutionoffice.com/partners/cncda?hsLang=en)[Engel & Völkers](https://www.revolutionoffice.com/partners/engel-volkers?hsLang=en)[MISBO](https://www.revolutionoffice.com/partners/misbo?hsLang=en)[PAISBOA](https://www.revolutionoffice.com/partners/paisboa?hsLang=en)[Tekion](https://www.revolutionoffice.com/partners/tekion?hsLang=en)[URJ](https://www.revolutionoffice.com/partners/urj?hsLang=en) © 2026 Revolution Office · Inc. 5000 honoree 2022–2026 [Privacy Policy](https://www.revolutionoffice.com/legal#privacy)[Terms of Use](https://www.revolutionoffice.com/legal#terms) ```json { "@context" : "https://schema.org", "@id" : "https://www.revolutionoffice.com/#organization", "@type" : [ "Organization", "ProfessionalService" ], "address" : { "@type" : "PostalAddress", "addressCountry" : "US", "addressLocality" : "Chatsworth", "addressRegion" : "CA", "postalCode" : "91311", "streetAddress" : "9043 Lurline Avenue" }, "areaServed" : "US", "award" : [ "Inc. 5000 Fastest-Growing Private Companies 2022", "Inc. 5000 Fastest-Growing Private Companies 2023", "Inc. 5000 Fastest-Growing Private Companies 2024", "Inc. 5000 Fastest-Growing Private Companies 2025" ], "contactPoint" : [ { "@type" : "ContactPoint", "areaServed" : "US", "availableLanguage" : "English", "contactType" : "sales", "email" : "info@revolutionoffice.com", "telephone" : "+1-800-941-9248" } ], "description" : "National managed print services and office technology partner. 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