--- title: Print Management & Security Solutions | Revolution Office description: Improve print security, control and visibility with secure release, authentication, print policies, reporting and centralized print management. image: https://www.revolutionoffice.com/hubfs/revolution-office/photos/exec-window.webp --- [Skip to content](https://www.revolutionoffice.com/solutions/print-security#main) Existing customer?[Place a Service Call/Order Supplies](https://www.revolutionoffice.com/service?hsLang=en) [![Revolution Office. 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A Managed Print Company](https://www.revolutionoffice.com/hs-fs/hubfs/revolution-office/brand/logo-kit/png-lockup/revolution-office-dark-2x.png?width=230&height=57&name=revolution-office-dark-2x.png) Close About [About Revolution Office](https://www.revolutionoffice.com/about?hsLang=en)[Contact](https://www.revolutionoffice.com/contact?hsLang=en)[Service & Supplies](https://www.revolutionoffice.com/service?hsLang=en) Managed Print Services [Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en)[The Assessment](https://www.revolutionoffice.com/assessment?hsLang=en) Solutions [Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en)[Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en)[Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en)[National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en)[Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en)[Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Industries [Industries Overview](https://www.revolutionoffice.com/industries?hsLang=en)Select Industries With Deep Experience[Automotive](https://www.revolutionoffice.com/industries/automotive?hsLang=en)[Colleges / Universities](https://www.revolutionoffice.com/industries/colleges-universities?hsLang=en)[Grocery Stores](https://www.revolutionoffice.com/industries/grocery-stores?hsLang=en)[Health & Human Services](https://www.revolutionoffice.com/industries/healthcare?hsLang=en)[Insurance](https://www.revolutionoffice.com/industries/insurance?hsLang=en)[K–12 Schools](https://www.revolutionoffice.com/industries/independent-schools?hsLang=en)[Nonprofit](https://www.revolutionoffice.com/industries/nonprofits?hsLang=en)[Professional Services](https://www.revolutionoffice.com/industries/professional-services?hsLang=en)[Technology](https://www.revolutionoffice.com/industries/technology?hsLang=en)[Don’t see your industry? We work across industries. →](https://www.revolutionoffice.com/industries?hsLang=en) [Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en) [Partnerships](https://www.revolutionoffice.com/partners?hsLang=en)[ACSI](https://www.revolutionoffice.com/partners/acsi?hsLang=en)[ATLIS](https://www.revolutionoffice.com/partners/atlis?hsLang=en)[Cal-ISBOA](https://www.revolutionoffice.com/partners/cal-isboa?hsLang=en)[CNCDA](https://www.revolutionoffice.com/partners/cncda?hsLang=en)[Engel & Völkers](https://www.revolutionoffice.com/partners/engel-volkers?hsLang=en)[MISBO](https://www.revolutionoffice.com/partners/misbo?hsLang=en)[PAISBOA](https://www.revolutionoffice.com/partners/paisboa?hsLang=en)[Tekion](https://www.revolutionoffice.com/partners/tekion?hsLang=en)[URJ](https://www.revolutionoffice.com/partners/urj?hsLang=en) [Request a No-Cost Assessment](https://www.revolutionoffice.com/assessment#request) [Place a Service Call/Order Supplies](https://www.revolutionoffice.com/service?hsLang=en) [800-941-9248](tel:+18009419248) Print Management & Security # Control how printing works across your organization. Revolution Office helps organizations manage printing more securely and efficiently with solutions for user authentication, secure release, print policies, reporting, printer deployment and centralized administration. Give IT greater control. Give users a simpler experience. Give leadership better visibility. Manage the print environment with the same intentionality as the rest of your technology environment. [Request a No-Cost Assessment](https://www.revolutionoffice.com/solutions/print-security#request) [Explore Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en) What We Find ## Print is often less controlled than organizations realize. 01 ### Unsecured document output Sensitive documents can be printed and left unattended. Shared devices can create unnecessary exposure when confidential documents are produced before the user is there to retrieve them. 02 ### Limited visibility IT and leadership may have little visibility into who is printing, where, how much or why. Without centralized reporting, it can be difficult to identify usage patterns, allocate costs or establish meaningful print policies. [See How the Assessment Works →](https://www.revolutionoffice.com/assessment?hsLang=en) 03 ### Inconsistent print management Different locations, departments and devices may be managed differently. Drivers, queues, user access and print policies can become increasingly difficult to administer as the environment grows. [Explore Fleet Optimization →](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en) 04 ### Unnecessary administrative burden Printer deployment and support can consume IT resources that should be focused elsewhere. Centralized print-management technology can simplify administration while giving IT greater control over the environment. How Print Management Works ## Put the right controls around the way your organization prints. Print-management technology can give IT centralized control over users, devices, print policies and reporting while making printing easier to manage across departments and locations. Security controls can then be applied based on the requirements of the organization. ### Secure print release Hold sensitive jobs until an authorized user authenticates at the device. ### Print policies & rules Establish controls around color printing, duplexing, device selection, user access and other printing behaviors where appropriate. ### Centralized administration Simplify management of printers, users and print infrastructure across the organization. ### Reporting & visibility Understand print activity by user, department, device or location and use that data to support better decisions. Print Management Technology ## The platform should fit the environment. Revolution Office works with print-management technologies including PaperCut and PrinterLogic to help organizations improve control, security, administration and visibility. They overlap in places but solve different problems, so the right platform and configuration depend on the organization’s infrastructure, workflows, security requirements and business objectives. ![PaperCut](https://www.revolutionoffice.com/hubfs/revolution-office/partners-tech/papercut-logo.png) - Secure print release - User authentication - Print policies - Usage tracking and reporting - Cost allocation where required - Rules-based printing ![PrinterLogic](https://www.revolutionoffice.com/hubfs/revolution-office/partners-tech/printerlogic-logo.svg) - Centralized printer management - Simplified printer deployment - Less dependence on traditional print servers, where appropriate - Driver management - Support for distributed users and locations What You Get ## Greater control without creating more work for IT. ### Secure printing Protect sensitive output with authentication and secure release where the environment requires it. ### Centralized print management Give IT greater control over printers, users, drivers and policies from a more centralized management structure. ### Visibility & reporting Gain better insight into print activity by device, user, department or location. [Explore Automated Monitoring & Supply Management →](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en) ### Policy & cost controls Establish print rules, permissions, quotas or cost allocation where they support business requirements. ### Simplified user experience Make it easier for employees to access appropriate printers across offices and locations. ### Scalable administration Apply a more consistent print-management strategy as locations, users and devices change. [Explore National Service & Support →](https://www.revolutionoffice.com/solutions/national-service?hsLang=en) Print Security ## Security extends beyond the output tray. Protecting printed information can involve the user, the print job, the network connection and the device itself. Revolution Office evaluates print-security requirements as part of the broader environment and recommends controls appropriate to the organization. Capabilities vary by manufacturer, model, platform and configuration. The user - User authentication - Access controls The print job - Secure print release - Audit and reporting capabilities The connection - Encryption capabilities, where supported The device - Device configuration and hardening - Firmware and device-security settings - Data-storage considerations - End-of-life data handling Less To Manage ## Print shouldn’t consume your IT team’s time. Printer deployment, driver issues, user access, print queues and device support can create a surprising amount of administrative work. A properly designed print-management environment centralizes more of that control and allows Revolution Office to take responsibility for more of the day-to-day print environment. Before **20+** **Copier-related IT tickets a month** After **1–2** **Copier-related IT tickets a month** Center Theatre Group, with PaperCut print management deployed as part of its Revolution Office program. Print Management In Practice ## Technology applied to real print environments. Nonprofit ### Goodwill Southern California A cloud-based uniFLOW deployment added internal controls and helped the organization track print expenses, alongside a reconfigured, more reliable fleet. **uniFLOW**controls and expense tracking Independent school ### Head-Royce School PaperCut integrated into the managed environment, with automated toner replenishment, consolidated invoicing and broader fleet management. **PaperCut**in the managed environment [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Head%20Royce.pdf?hsLang=en) Independent school ### St. Stephen’s Episcopal Day School PaperCut and Printanista implemented as part of the managed environment to improve efficiency, with the transition, setup and disposal of old equipment handled end to end. **PaperCut**with Printanista monitoring Common Questions ## Print management and security questions What does secure print release do? Secure print release holds a job until the user authenticates at the device. This can help protect confidential documents from being left unattended and reduce unnecessary printing from jobs that are never retrieved. Which print-management platforms does Revolution Office support? Revolution Office works with print-management technologies including PaperCut and PrinterLogic. The platform and configuration we recommend depend on your existing infrastructure, security requirements, workflows, locations and business objectives. Do we have to require authentication for every print job? No. Security and print policies should reflect the requirements of the organization. Authentication and secure release can be applied where appropriate rather than forcing every environment into the same configuration. Can print management help reduce the burden on IT? Yes. Depending on the platform and configuration, print management can simplify printer deployment, driver management, user access, reporting and other administrative tasks. As part of Managed Print Services, Revolution Office can also take responsibility for more of the day-to-day print environment. How is data stored on print devices protected? Security capabilities vary by device and configuration. Revolution Office evaluates available encryption, access controls, data-storage settings and appropriate end-of-life data-handling procedures as part of the solution. What does the Managed Print Assessment cost? Nothing. The Managed Print Assessment is provided at no cost and without obligation. You receive the analysis and recommendations whether or not you choose to move forward with Revolution Office. Start With the Environment ## See how printing is being managed today. Our no-cost Managed Print Assessment documents your devices, workflows, utilization and current management approach so we can identify opportunities to improve control, security, visibility and efficiency. - No cost - No obligation - You keep the analysis ![Revolution Office. A Managed Print Company](https://www.revolutionoffice.com/hs-fs/hubfs/revolution-office/brand/logo-kit/png-lockup/revolution-office-dark-2x.png?width=230&height=57&name=revolution-office-dark-2x.png) National managed print and office technology. We assess, design, implement and continuously optimize print environments for multi-location organizations. [800-941-9248](tel:+18009419248) · Headquarters: 9043 Lurline Avenue, Chatsworth, CA 91311 Solutions [Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en)[Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en)[Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en)[Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en)[National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en)[Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en)[Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Industries [Automotive](https://www.revolutionoffice.com/industries/automotive?hsLang=en)[Colleges / Universities](https://www.revolutionoffice.com/industries/colleges-universities?hsLang=en)[Grocery Stores](https://www.revolutionoffice.com/industries/grocery-stores?hsLang=en)[Health & Human Services](https://www.revolutionoffice.com/industries/healthcare?hsLang=en)[Insurance](https://www.revolutionoffice.com/industries/insurance?hsLang=en)[K–12 Schools](https://www.revolutionoffice.com/industries/independent-schools?hsLang=en)[Nonprofit](https://www.revolutionoffice.com/industries/nonprofits?hsLang=en)[Professional Services](https://www.revolutionoffice.com/industries/professional-services?hsLang=en)[Technology](https://www.revolutionoffice.com/industries/technology?hsLang=en) Company [Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en)[Contact](https://www.revolutionoffice.com/contact?hsLang=en)[Place a Service Call](https://www.revolutionoffice.com/service?hsLang=en) Partnerships [ACSI](https://www.revolutionoffice.com/partners/acsi?hsLang=en)[ATLIS](https://www.revolutionoffice.com/partners/atlis?hsLang=en)[Cal-ISBOA](https://www.revolutionoffice.com/partners/cal-isboa?hsLang=en)[CNCDA](https://www.revolutionoffice.com/partners/cncda?hsLang=en)[Engel & Völkers](https://www.revolutionoffice.com/partners/engel-volkers?hsLang=en)[MISBO](https://www.revolutionoffice.com/partners/misbo?hsLang=en)[PAISBOA](https://www.revolutionoffice.com/partners/paisboa?hsLang=en)[Tekion](https://www.revolutionoffice.com/partners/tekion?hsLang=en)[URJ](https://www.revolutionoffice.com/partners/urj?hsLang=en) © 2026 Revolution Office · Inc. 5000 honoree 2022–2026 [Privacy Policy](https://www.revolutionoffice.com/legal#privacy)[Terms of Use](https://www.revolutionoffice.com/legal#terms) ```json { "@context" : "https://schema.org", "@id" : "https://www.revolutionoffice.com/#organization", "@type" : [ "Organization", "ProfessionalService" ], "address" : { "@type" : "PostalAddress", "addressCountry" : "US", "addressLocality" : "Chatsworth", "addressRegion" : "CA", "postalCode" : "91311", "streetAddress" : "9043 Lurline Avenue" }, "areaServed" : "US", "award" : [ "Inc. 5000 Fastest-Growing Private Companies 2022", "Inc. 5000 Fastest-Growing Private Companies 2023", "Inc. 5000 Fastest-Growing Private Companies 2024", "Inc. 5000 Fastest-Growing Private Companies 2025" ], "contactPoint" : [ { "@type" : "ContactPoint", "areaServed" : "US", "availableLanguage" : "English", "contactType" : "sales", "email" : "info@revolutionoffice.com", "telephone" : "+1-800-941-9248" } ], "description" : "National managed print services and office technology partner. 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