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An assessment analysis handed across a school business-office conference table
PAISBOA mark

PAISBOA Consortium Partner

A better way for independent schools to manage print.

Revolution Office helps PAISBOA member schools understand, optimize, and manage their complete copier and printer environments, from classroom and administrative devices to service, supplies, print management, reporting, and lifecycle planning.

We start with a no-cost Managed Print Assessment, identify what should stay and what should change, and build a future state around the school’s actual needs, not an equipment quota.

Less complexity for the business office. Less print administration for IT. Greater visibility and control for the school.

PAISBOA member schools can begin with a no-cost Managed Print Assessment.

Request a No-Cost Assessment See Pennsylvania School Results

Pennsylvania School Results

Documented results from independent-school environments in Pennsylvania.

Uptime and response figures are those documented for each school’s engagement. Sitewide, Revolution Office offers a 95% Uptime Guarantee and a four-hour average response time.

Media-Providence Friends School

Reduction in MFP costs

50%

Media-Providence Friends School

Documented savings over the term

$25K

Germantown Friends School

Documented service response

< 4 hours

Germantown Friends School

Documented uptime

96%

Pennsylvania in Practice

Experience across Pennsylvania independent schools.

As a PAISBOA Consortium Partner, Revolution Office is already working with independent schools across Pennsylvania, applying the same assessment-led approach across different campus sizes, technology environments, and business requirements.

These are selected examples of Pennsylvania independent schools working with Revolution Office. The environments are different, but the methodology is the same: understand the current state first, use the data to determine what should change, and then manage the environment as an ongoing program.

Selected Pennsylvania independent schools

Germantown Friends School
Media-Providence Friends School
Newtown Friends School
Delaware Valley Friends School
Friends Select School

What We Find

School print environments evolve. They rarely get designed.

No Complete Fleet View

Copiers may be centrally managed while classroom and departmental printers are purchased separately, leaving the business office without a complete inventory or cost picture.

Equipment Added Over Many Years

Different buildings and departments accumulate different manufacturers, models, and supply requirements without an intentional technology standard.

Devices That No Longer Match the Workload

Some equipment runs well below capacity while high-volume administrative areas depend on devices poorly matched to actual usage.

Too Much Administration Falls on IT

Service calls, drivers, print queues, supplies, and user issues consume technology-team time that should be spent on higher-value priorities.

Limited Business-Office Reporting

Lease payments may be easy to identify while total operating cost, utilization, and departmental volume remain difficult to see.

Aging Technology

Older devices can become harder to support and may no longer align with current reliability, firmware, security, or lifecycle standards.

Multiple Agreements and Renewal Dates

Equipment acquired at different times can leave schools managing overlapping leases, service agreements, and renewal dates.

Print Management Isn’t Fully Utilized

Technology such as PaperCut can improve visibility, accountability, and control, but only when it is properly designed and managed.

The Managed Print Assessment

We start with the campus, not a quote.

Before recommending equipment, Revolution Office documents the environment that already exists. We inventory devices, analyze usage and cost, review service and supply requirements, identify aging or underutilized technology, and understand the requirements of the people who depend on the environment every day.

What We Document
  • Copiers and multifunction systems
  • Desktop and departmental printers
  • Make/model
  • Location
  • Device age
  • Volume and utilization
  • Service performance
  • Supply costs
  • Existing agreements
  • Print-management technology
  • Security/lifecycle considerations
  • Department and workflow requirements
What the School Receives
  • Verified fleet inventory
  • Current-state analysis
  • Cost and utilization findings
  • Equipment-retention recommendations
  • Consolidation opportunities
  • Technology recommendations
  • Future-state design
  • Financial analysis
  • Transition roadmap

No cost. No obligation. You keep the analysis.

Request a No-Cost Assessment

PAISBOA Member Success

Germantown Friends School · Independent school · Pennsylvania

Germantown Friends School: better technology, visibility, and service.

Challenge
Germantown Friends School wanted better account management, upgraded copier technology, and a more reliable print environment that could better support faculty, staff, and students.

The school’s IT director describes Revolution Office as its PAISBOA Consortium Partner. These results were documented for this engagement.

  • < 4 hoursService response improved to under four hours
  • 96%Documented uptime
  • PaperCutCloud print management implemented

What we recommended

Revolution Office simplified invoicing, upgraded the copier fleet at a lower cost, and implemented PaperCut cloud print-management technology, giving the school greater visibility into printing activity and better tools to monitor resources.

Read the Germantown Friends Success Story

For the Business Office

Turn the print environment into something you can actually govern.

The goal isn’t another spreadsheet of copier serial numbers. It’s a clearer operating picture that gives school leadership the information needed to make better decisions.

Provide Visibility Into
  • Total fleet
  • Cost by device/location
  • Utilization
  • Existing obligations
  • Supply expense
  • Service performance
  • Lifecycle
  • Budget implications
  • Future-state opportunities

You govern the environment. Revolution Office manages it.

Service & Cost Transformation

Media-Providence Friends School · Independent school · Pennsylvania

Media-Providence Friends School: 50% lower MFP costs.

Challenge
Media-Providence Friends School was dealing with an unreliable copier fleet requiring frequent service and difficulty reaching its existing provider for support.

These results were documented for this engagement.

  • 50%Reduction in MFP costs
  • $25,000Savings over the term
  • 98%Documented uptime
  • 4 hoursDocumented service response

What we recommended

Revolution Office upgraded the school’s copier technology to address reliability issues and added equipment where staff and faculty needed more convenient access.

Read the Media-Providence Success Story

For the Technology Team

Less time administering print.

Once the environment is implemented, Revolution Office can assume responsibility for much of the routine work underneath it, including service coordination, supplies, monitoring, fleet reporting, and ongoing optimization, while working with school IT on technology standards, security, and print management.

Outcomes:

  • Fewer routine print-administration tasks
  • Central service coordination
  • Automated supply replenishment
  • Standardized technology
  • Print-management support
  • Better lifecycle visibility
  • One accountable partner
Explore Automated Monitoring & Supply Management
Multifunction printer control panel with a status light and a toner box

Print Management & Security

More visibility and control over how the campus prints.

Independent schools handle student, employee, financial, and administrative information throughout the campus. Print-management technology can help improve visibility, establish appropriate controls, and reduce unnecessary printing while supporting a better user experience.

Pennsylvania Proof
At Germantown Friends School, Revolution Office implemented PaperCut cloud print management to improve visibility into printing activity and better monitor resources. PaperCut is also part of Revolution Office’s engagement with Friends Select School.

Depending on school requirements:

Explore Print Management & Security
  • Secure print release
  • User authentication
  • Department/user reporting
  • Print policies
  • Device-security configuration
  • Firmware/lifecycle review
  • Usage reporting
  • PaperCut
  • PrinterLogic

The Equipment Decision

The assessment doesn’t assume the answer is new equipment.

The environment determines the recommendation, not the manufacturer.

Keep

Retain equipment that still performs well and fits the workload.

Consolidate

Remove unnecessary devices or combine overlapping functions where the data supports it.

Replace

Upgrade equipment when reliability, operating cost, age, or workload makes replacement the better decision.

Mid-Lease? Assess It Anyway.

The renewal date doesn’t have to determine when you understand the environment.

Existing lease and service obligations are part of the assessment. If the economics support an earlier transition, those obligations can be evaluated as part of the future state. If they don’t, the roadmap can be phased around existing commitments.

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A Growing Pennsylvania Footprint

More independent schools are choosing Revolution Office.

Our work in Pennsylvania extends beyond the published case studies. Revolution Office continues to add independent-school customers with different fleet sizes, technology requirements, and stages in the equipment lifecycle.

Selected Pennsylvania independent-school relationships

Newtown Friends School

Managed Print / office technology customer

Delaware Valley Friends School

Independent-school customer

Friends Select School

Managed Print / office technology engagement including PaperCut

Independent School Experience

Pennsylvania schools first. National independent-school experience behind them.

Selected Pennsylvania independent-school customers

Germantown Friends School
Media-Providence Friends School
Newtown Friends School
Delaware Valley Friends School
Friends Select School

Supporting independent-school experience

Hillbrook School
The West Hill School
Head-Royce School
Sierra Canyon School
San Francisco Friends School
Marlborough School

Supporting National Case

Right-sizing and lease consolidation at Hillbrook School.

Independent school · Los Gatos, California

Hillbrook School

Hillbrook was dealing with high overage costs, space limitations and multiple lease expirations. Revolution Office paid off the existing leases, consolidated them into a single agreement and, using the school’s usage data, upgraded the fleet with devices that fit its needs and its space. Hillbrook now has improved reliability, a single invoice and automated toner replenishment.

$105Ksavings

Read the Hillbrook Success Story (PDF)

The Outcome

A print environment the school no longer has to manage day to day.

Lower Total Cost

Identify unnecessary expense across equipment, service, and supplies.

Greater Visibility

Know what you have, how it’s being used, and what it costs.

Less Work for IT

Move routine print administration away from the internal technology team.

Better Reliability

Align equipment and service with actual campus requirements.

Simpler Administration

Reduce fragmentation across vendors, agreements, supplies, and equipment.

Continuous Optimization

Review performance and adjust the environment as the school’s needs change.

After Implementation

The environment shouldn’t stop improving when the installation is finished.

Managed Print Services turns the assessment into an ongoing management program. Revolution Office monitors performance, coordinates service and supplies, reviews fleet data, and works with school leadership to identify changes as enrollment, staffing, facilities, and technology requirements evolve.

Explore Managed Print Services
  • The assessment establishes the baseline.
  • Managed Print Services keeps it current.

In Their Words

What Pennsylvania independent-school leaders say.

We are thrilled to be working with our PAISBOA Consortium Partner. They upgraded our technology and improved our service experience while saving Germantown Friends School money...

John Henderson
Director, IT, Germantown Friends School

We were looking to improve our technology and service...and ended up saving $25,000 by partnering with Revolution Office!

Syreeta Williams
Director of Business & Campus Operations, Media-Providence Friends School

We couldn’t be happier with the simplicity and reliability that’s resulted from working with Revolution Office. They saved us $105k and took the time to truly understand our needs.

Margaret Randazzo
CFO & COO, Hillbrook School

PAISBOA Member Questions

What independent-school business officers ask us.

What is Revolution Office’s relationship with PAISBOA?

Revolution Office is a PAISBOA Consortium Partner, providing Managed Print Services and office technology solutions for independent schools.

Do you already work with Pennsylvania independent schools?

Yes. Revolution Office works with independent schools across Pennsylvania, including Germantown Friends School, Media-Providence Friends School, Newtown Friends School, Delaware Valley Friends School, and Friends Select School. These are selected examples of our Pennsylvania independent-school relationships.

What does the Managed Print Assessment include?

We document the copier and printer environment, analyze utilization, costs, service, supplies, and existing agreements, and identify opportunities to improve the future state.

Does the assessment cost anything?

No. There is no obligation, and the analysis is yours whether or not you move forward.

Do we have to replace our existing equipment?

No. Equipment is evaluated individually. Devices that still fit the environment can remain, while underutilized, aging, or poorly matched equipment may be consolidated or replaced.

We’re in the middle of a lease. Can we still evaluate the environment?

Yes. Existing obligations are included in the financial analysis. Depending on the economics, the future-state roadmap may address those obligations immediately or phase changes around them.

Can Revolution Office support PaperCut?

Yes. Revolution Office supports print-management technology including PaperCut. At Germantown Friends School, PaperCut cloud technology was implemented to improve visibility into printing activity and resource usage.

What happens after implementation?

Managed Print Services continues beyond installation through service coordination, automated supplies where supported, reporting, account management, and ongoing fleet optimization.

The First Step

See your school’s print environment before deciding what should change.

Start with a no-cost Managed Print Assessment. We’ll document the current copier and printer environment, identify opportunities for improvement, and show you what a better-managed future state could look like.

  • No cost
  • No obligation
  • You keep the analysis