--- title: Managed Print Services for Nonprofits | Revolution Office description: Managed Print Services for nonprofits that improve visibility, reduce costs, simplify multi-location fleet management and reduce the administrative burden on staff and IT. image: https://www.revolutionoffice.com/hubfs/revolution-office/photos/hero-office.webp --- [Skip to content](https://www.revolutionoffice.com/industries/nonprofits#main) Existing customer?[Place a Service Call/Order Supplies](https://www.revolutionoffice.com/service?hsLang=en) [![Revolution Office. 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A Managed Print Company](https://www.revolutionoffice.com/hs-fs/hubfs/revolution-office/brand/logo-kit/png-lockup/revolution-office-dark-2x.png?width=230&height=57&name=revolution-office-dark-2x.png) Close About [About Revolution Office](https://www.revolutionoffice.com/about?hsLang=en)[Contact](https://www.revolutionoffice.com/contact?hsLang=en)[Service & Supplies](https://www.revolutionoffice.com/service?hsLang=en) Managed Print Services [Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en)[The Assessment](https://www.revolutionoffice.com/assessment?hsLang=en) Solutions [Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en)[Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en)[Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en)[National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en)[Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en)[Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Industries [Industries Overview](https://www.revolutionoffice.com/industries?hsLang=en)Select Industries With Deep Experience[Automotive](https://www.revolutionoffice.com/industries/automotive?hsLang=en)[Colleges / Universities](https://www.revolutionoffice.com/industries/colleges-universities?hsLang=en)[Grocery Stores](https://www.revolutionoffice.com/industries/grocery-stores?hsLang=en)[Health & Human Services](https://www.revolutionoffice.com/industries/healthcare?hsLang=en)[Insurance](https://www.revolutionoffice.com/industries/insurance?hsLang=en)[K–12 Schools](https://www.revolutionoffice.com/industries/independent-schools?hsLang=en)[Nonprofit](https://www.revolutionoffice.com/industries/nonprofits?hsLang=en)[Professional Services](https://www.revolutionoffice.com/industries/professional-services?hsLang=en)[Technology](https://www.revolutionoffice.com/industries/technology?hsLang=en)[Don’t see your industry? We work across industries. →](https://www.revolutionoffice.com/industries?hsLang=en) [Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en) [Partnerships](https://www.revolutionoffice.com/partners?hsLang=en)[ACSI](https://www.revolutionoffice.com/partners/acsi?hsLang=en)[ATLIS](https://www.revolutionoffice.com/partners/atlis?hsLang=en)[Cal-ISBOA](https://www.revolutionoffice.com/partners/cal-isboa?hsLang=en)[CNCDA](https://www.revolutionoffice.com/partners/cncda?hsLang=en)[Engel & Völkers](https://www.revolutionoffice.com/partners/engel-volkers?hsLang=en)[MISBO](https://www.revolutionoffice.com/partners/misbo?hsLang=en)[PAISBOA](https://www.revolutionoffice.com/partners/paisboa?hsLang=en)[Tekion](https://www.revolutionoffice.com/partners/tekion?hsLang=en)[URJ](https://www.revolutionoffice.com/partners/urj?hsLang=en) [Request a No-Cost Assessment](https://www.revolutionoffice.com/assessment#request) [Place a Service Call/Order Supplies](https://www.revolutionoffice.com/service?hsLang=en) [800-941-9248](tel:+18009419248) ![Nonprofit program office reception with a copier](https://www.revolutionoffice.com/hubfs/revolution-office/photos-v2/sector-nonprofit.jpg) Nonprofit # Put more of your resources toward the mission. Nonprofit print environments often grow across programs, departments and locations over many years, creating fragmented equipment, contracts, service, supplies and costs that can be difficult to see and manage. Revolution Office helps nonprofit organizations understand the entire environment, simplify how it is managed, improve service and security, and identify opportunities to reduce unnecessary cost. More visibility. Less administrative burden. More resources available for the mission. [Request a No-Cost Assessment](https://www.revolutionoffice.com/assessment?hsLang=en) [See Nonprofit Client Results](https://www.revolutionoffice.com/industries/nonprofits#client-results) Documented Nonprofit Results ## Results from real nonprofit environments. 35 locations · 26,000+ families served ### Children’s Institute Remaining lease obligations paid off and the fleet upgraded. **$480,000**documented savings over five years [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Childrens%20Institute.pdf?hsLang=en) Nonprofit ### Goodwill Southern California Managed print and cloud-based print management. **$300,000**documented savings Behavioral health and special education ### Haynes Family of Programs 97% uptime. **$250,000**documented savings Behavioral health and human services ### Hillsides 45% cost reduction. **$500,000**documented savings [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Hillsides.pdf?hsLang=en) In Their Words ## What nonprofit clients say. > After evaluating a number of vendors, we chose Revolution Office who reduced our costs by 37% and saved us $119,000. They are incredibly attentive, responsive, and proactive in managing our account and we could not be happier with our relationship with them. Sarah Sturdivant Director of Finance and Technology, Center Theatre Group > Revolution Office has been a great partner to Temple Akiba. They provided us with two copy machines that better meet our needs while reducing our overall costs. Their customer service has been exceptional, with fast response times and reliable support. Jeffrey Rips Executive Director, Temple Akiba of Culver City What We Find ## Why nonprofit print environments become difficult to manage. Nonprofit organizations often operate across programs, departments and locations with different budgets, funding sources, equipment histories and operational requirements. Over time, that can make the complete print environment difficult for any one person to see. 01 ### Decentralized locations Program offices, clinics, schools, administrative offices, thrift locations and other sites may each have relatively small fleets, but collectively represent a significant environment to manage. 02 ### Equipment acquired at different times Devices may have been purchased, leased, donated or acquired through different budgets and funding sources, creating an inconsistent mix of technology and agreements. 03 ### Limited cost visibility Lease payments, service, supplies, desktop printers and administrative costs can sit in different budgets, making total operating cost difficult to identify. 04 ### Administrative burden Ordering toner, coordinating service, managing vendors and troubleshooting devices can consume staff and IT time that could be directed elsewhere. 05 ### Security and client information Shared print and scan devices may handle sensitive client, student, donor, employee or health-related information and should be included in the organization’s broader security strategy. 06 ### Limited organization-wide reporting Without consolidated fleet, cost, utilization and service data, leadership may have limited visibility into how the environment is performing across programs and locations. The Managed Print Assessment ## Start by making the entire environment visible. Revolution Office’s no-cost Managed Print Assessment documents the copier and printer environment across locations, reconciles equipment and costs, analyzes utilization and service, and develops a data-backed view of the current state and opportunities for improvement. For nonprofit organizations, that can include: - Devices by site and program - Lease and ownership status - Print volumes and utilization - Service and supply costs - Desktop printer costs - Existing contractual obligations - Device age and reliability - Security and workflow requirements - Cost allocation by location or department where appropriate - Opportunities to standardize, consolidate or right-size the environment The result is an organization-wide view leadership can use to make informed decisions. [See How the Assessment Works](https://www.revolutionoffice.com/assessment?hsLang=en) What Changes ## A simpler environment with greater visibility and control. ### One managed environment Bring devices, service, supplies and reporting across locations into a coordinated program with centralized accountability. [Explore Managed Print Services →](https://www.revolutionoffice.com/managed-print-services?hsLang=en) ### Better financial visibility Understand costs by device, site, department or program where appropriate and give finance greater visibility into the environment. [See How the Assessment Works →](https://www.revolutionoffice.com/assessment?hsLang=en) ### Less administrative work Automated supply replenishment, centralized service coordination and ongoing fleet management reduce the day-to-day burden on staff and IT. [Explore Automated Monitoring & Supply Management →](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en) ### Better service and reliability Establish measurable service expectations and ongoing reporting so performance can be managed rather than assumed. [Explore National Service & Support →](https://www.revolutionoffice.com/solutions/national-service?hsLang=en) ### Stronger print security Evaluate authentication, secure release, device security and print-management technology based on the organization’s requirements. [Explore Print Management & Security →](https://www.revolutionoffice.com/solutions/print-security?hsLang=en) ### Continuous optimization Continue reviewing utilization, service, cost and lifecycle data as programs, locations and requirements change. [Explore Fleet Optimization →](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en) ### Lower total cost Identify unnecessary expense across equipment, leases, service, supplies and fleet configuration and redirect those resources toward higher organizational priorities. Mission Impact ## Every unnecessary operating expense competes with the mission. Reducing print expense isn’t the mission of a nonprofit organization. It’s an opportunity to redirect resources away from unnecessary overhead and toward the programs, people and communities the organization exists to serve. That is why we look beyond the price of the copier and evaluate the entire operating environment. Capabilities for Nonprofits ## One environment. One accountable partner. ### Fleet Optimization Right-size and standardize equipment across programs and locations. [Explore Fleet Optimization →](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en) ### Print Management & Security Protect sensitive information and improve visibility into print activity. [Explore Print Management & Security →](https://www.revolutionoffice.com/solutions/print-security?hsLang=en) ### Automated Monitoring & Supply Management Reduce toner ordering, meter collection and device-management work. [Explore Automated Monitoring & Supply Management →](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en) ### National Service & Support Centralize service coordination across locations. [Explore National Service & Support →](https://www.revolutionoffice.com/solutions/national-service?hsLang=en) ### Document Workflow & Automation Improve document capture, routing, approvals and content management. [Explore Document Workflow & Automation →](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en) ### Office Technology Desktop, A3, production and wide-format technology selected around the requirement. [Explore Office Technology →](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) [Explore Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en) Client Results ## Documented results from nonprofit organizations. Nonprofit theatre company ### Center Theatre Group Monthly copier-related IT tickets reduced from 20+ to 1–2, with PaperCut and automated toner as part of the program. **$119,000**documented savings **37%**cost reduction [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Center%20Theatre%20Group.pdf?hsLang=en) Children and family services · 35 locations ### Children’s Institute A detailed fleet assessment led Revolution Office to pay off $550,000 of remaining lease obligations and upgrade the fleet, while reducing costs. **$480,000**documented savings over five years **$550,000**lease obligations paid off [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Childrens%20Institute.pdf?hsLang=en) Nonprofit ### Dream Center LA A redesigned fleet after a comprehensive print analysis, improving performance while reducing printing costs. **$50,000**documented savings Nonprofit ### Goodwill Southern California A reconfigured fleet with cloud-based uniFLOW print management for internal controls and expense tracking. **$300,000**documented savings Behavioral health and special education ### Haynes Family of Programs An extensive equipment and service review led to an upgraded fleet and improved service. **$250,000**documented savings **97%**uptime Behavioral health and human services ### Hillsides Multiple contracts consolidated into one agreement, most machines upgraded to color, and data visibility restored. **$500,000**documented savings **45%**cost reduction [Read the story (PDF) →](https://www.revolutionoffice.com/hubfs/Success%20Story%20Hillsides.pdf?hsLang=en) [See More Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en) Nonprofit Experience ## Organizations that have trusted Revolution Office. ![Alzheimer’s Los Angeles](https://www.revolutionoffice.com/hubfs/revolution-office/clients/noprof2.webp) ![Center Theatre Group](https://www.revolutionoffice.com/hubfs/revolution-office/clients/noprof4.webp) ![Children's Institute](https://www.revolutionoffice.com/hubfs/revolution-office/clients/noprof5.webp) ![Goodwill Southern California](https://www.revolutionoffice.com/hubfs/revolution-office/clients/noprof6.webp) ![Hillsides](https://www.revolutionoffice.com/hubfs/revolution-office/clients/noprof7.webp) ![Junior Achievement of Southern California](https://www.revolutionoffice.com/hubfs/revolution-office/clients/noprof8.webp) ![PATH (People Assisting The Homeless)](https://www.revolutionoffice.com/hubfs/revolution-office/clients/path.webp) Nonprofit Community ## Connected to the organizations and associations we serve. - [![Union for Reform Judaism logo](https://www.revolutionoffice.com/hubfs/revolution-office/associations/urj.svg) **URJ** Union for Reform Judaism](https://www.revolutionoffice.com/partners/urj?hsLang=en) Supporting the Mission ## Ask about our nonprofit giving program. Revolution Office has supported nonprofit customers through charitable contributions connected with select engagements. Ask our team about the programs currently available to qualifying nonprofit organizations. [Talk With Revolution Office](https://www.revolutionoffice.com/contact?hsLang=en) Common Questions ## Questions nonprofits ask Do you only work with large nonprofits? No. Revolution Office works with nonprofit organizations of different sizes and structures. The greatest opportunities often occur when equipment, contracts, service and supplies have accumulated across departments or locations, but the assessment is based on the environment itself rather than a minimum organization size. Can you support multiple nonprofit locations? Yes. Revolution Office can coordinate service, supplies, reporting and fleet management across multi-location environments through one managed program and centralized point of accountability. We’re already in copier leases. Can you still help? Yes. Existing lease obligations are evaluated as part of the assessment and future-state strategy. Being mid-lease does not necessarily prevent an organization from improving its environment or reducing its total cost. Do we have to replace all of our equipment? No. Existing equipment is evaluated based on utilization, age, reliability, security, workflow and financial considerations. If a device continues to meet the organization’s requirements, the recommendation may be to keep it. How can you help us understand costs across programs or locations? The assessment documents devices, costs and utilization across the environment and can organize the findings by location, department or other relevant organizational structure. The objective is to give leadership a clearer view of what the environment costs and how it is performing. How do you address security? Print and scan devices can be included in the organization’s broader security strategy through technologies such as user authentication, secure print release, device security, audit capabilities and print-management software where appropriate. Is there a nonprofit donation program? Revolution Office has supported nonprofit customers through charitable contributions associated with select engagements. Ask our team about programs currently available to qualifying nonprofit organizations. What does the Managed Print Assessment cost? Nothing. The Managed Print Assessment is provided at no cost and without obligation. We document the current environment, identify opportunities for improvement and develop a data-backed future-state recommendation. You keep the analysis whether or not you choose to move forward with Revolution Office. The First Step ## Find out what your print environment is actually costing the organization. Start with a no-cost Managed Print Assessment. We’ll document your current environment across locations, identify opportunities for improvement, and show you what a better-managed future state could look like. - No cost - No obligation - You keep the analysis ![Revolution Office. A Managed Print Company](https://www.revolutionoffice.com/hs-fs/hubfs/revolution-office/brand/logo-kit/png-lockup/revolution-office-dark-2x.png?width=230&height=57&name=revolution-office-dark-2x.png) National managed print and office technology. We assess, design, implement and continuously optimize print environments for multi-location organizations. [800-941-9248](tel:+18009419248) · Headquarters: 9043 Lurline Avenue, Chatsworth, CA 91311 Solutions [Managed Print Services](https://www.revolutionoffice.com/managed-print-services?hsLang=en)[Fleet Optimization](https://www.revolutionoffice.com/solutions/fleet-optimization?hsLang=en)[Print Management & Security](https://www.revolutionoffice.com/solutions/print-security?hsLang=en)[Automated Monitoring & Supply Management](https://www.revolutionoffice.com/solutions/monitoring-supply?hsLang=en)[National Service & Support](https://www.revolutionoffice.com/solutions/national-service?hsLang=en)[Document Workflow & Automation](https://www.revolutionoffice.com/solutions/document-workflow?hsLang=en)[Office Technology](https://www.revolutionoffice.com/solutions/office-technology?hsLang=en) Industries [Automotive](https://www.revolutionoffice.com/industries/automotive?hsLang=en)[Colleges / Universities](https://www.revolutionoffice.com/industries/colleges-universities?hsLang=en)[Grocery Stores](https://www.revolutionoffice.com/industries/grocery-stores?hsLang=en)[Health & Human Services](https://www.revolutionoffice.com/industries/healthcare?hsLang=en)[Insurance](https://www.revolutionoffice.com/industries/insurance?hsLang=en)[K–12 Schools](https://www.revolutionoffice.com/industries/independent-schools?hsLang=en)[Nonprofit](https://www.revolutionoffice.com/industries/nonprofits?hsLang=en)[Professional Services](https://www.revolutionoffice.com/industries/professional-services?hsLang=en)[Technology](https://www.revolutionoffice.com/industries/technology?hsLang=en) Company [Success Stories](https://www.revolutionoffice.com/case-studies?hsLang=en)[Contact](https://www.revolutionoffice.com/contact?hsLang=en)[Place a Service Call](https://www.revolutionoffice.com/service?hsLang=en) Partnerships [ACSI](https://www.revolutionoffice.com/partners/acsi?hsLang=en)[ATLIS](https://www.revolutionoffice.com/partners/atlis?hsLang=en)[Cal-ISBOA](https://www.revolutionoffice.com/partners/cal-isboa?hsLang=en)[CNCDA](https://www.revolutionoffice.com/partners/cncda?hsLang=en)[Engel & Völkers](https://www.revolutionoffice.com/partners/engel-volkers?hsLang=en)[MISBO](https://www.revolutionoffice.com/partners/misbo?hsLang=en)[PAISBOA](https://www.revolutionoffice.com/partners/paisboa?hsLang=en)[Tekion](https://www.revolutionoffice.com/partners/tekion?hsLang=en)[URJ](https://www.revolutionoffice.com/partners/urj?hsLang=en) © 2026 Revolution Office · Inc. 5000 honoree 2022–2026 [Privacy Policy](https://www.revolutionoffice.com/legal#privacy)[Terms of Use](https://www.revolutionoffice.com/legal#terms) ```json { "@context" : "https://schema.org", "@id" : "https://www.revolutionoffice.com/#organization", "@type" : [ "Organization", "ProfessionalService" ], "address" : { "@type" : "PostalAddress", "addressCountry" : "US", "addressLocality" : "Chatsworth", "addressRegion" : "CA", "postalCode" : "91311", "streetAddress" : "9043 Lurline Avenue" }, "areaServed" : "US", "award" : [ "Inc. 5000 Fastest-Growing Private Companies 2022", "Inc. 5000 Fastest-Growing Private Companies 2023", "Inc. 5000 Fastest-Growing Private Companies 2024", "Inc. 5000 Fastest-Growing Private Companies 2025" ], "contactPoint" : [ { "@type" : "ContactPoint", "areaServed" : "US", "availableLanguage" : "English", "contactType" : "sales", "email" : "info@revolutionoffice.com", "telephone" : "+1-800-941-9248" } ], "description" : "National managed print services and office technology partner. 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